• Not for profit sector
• Part time opportunity (4 days per week)
• Initial appointment for 12 months
About the Sax Institute
The Sax Institute is an independent, not-for-profit organisation that helps decision makers find and make the best use of research to solve real-world health and social problems.
We connect individuals and organisations with research, we build research platforms that generate new knowledge for use in decision making, and we lead thinking and knowledge around how to ensure more research has a real-world impact.
We are not a research institute but rather, a transformative organisation established to develop innovative ways of better connecting knowledge from research with those who can use it.
About the role
This newly created position is a diverse role that provides a range of timely and confidential executive support to both the Chief Communications Officer (Adam Cresswell) and the Principal Senior Adviser (Don Nutbeam). Although no two days will be the same, responsibilities will include:
• Executive Assistant duties including diary management, travel management and administrative support
• Team support including expense administration, preparing presentations & papers and maintaining the client relationship management system
• Working with the Events Coordinator to help with the organisation of the events we hold
• Providing admin support to our quarterly Public Health Research & Practice publication
About you – Selection Criteria
We are looking for a dynamic and dedicated Assistant who is looking to join our team on a part time basis. This is an ideal role for someone who enjoys the diversity of working on different tasks and with different people. Our ideal candidate may be looking to step into an Executive Assistant position from having already gained admin or team assistant experience. Their experience and current skill set will include:
• Strong Microsoft office skills (including Outlook, Word, PowerPoint and Excel)
• Ability to prioritise tasks effectively and work as part of a team in a busy environment
• Ability to take a strategic approach to diary management ensuring an effective alignment between organisational priorities and time use
• Demonstrable high-level oral and written communication skills with ability to appropriately liaise with external contacts at senior levels
• Ability to work without supervision and complete tasks in a timely and efficient manner
• Flexibility, adaptability and versatility of approach to handle changing work requirements
• Excellent attention to detail and well developed administrative and organising skills
• Tact, discretion, diplomacy and negotiating skills
• Ability to record and produce full and accurate minutes of meetings
If this sounds like the right next role for you, please have a read through the full position description which is available here Position Description
To apply please send your CV and a cover letter addressing the Selection Criteria to firstname.lastname@example.org with the subject heading: Executive Assistant.
For any enquiries please contact Bethany Brett at Bethany.Brett@saxinstitute.org.au
Applications close: 5pm, 9 February 2020.
The Sax Institute is an Equal Opportunity Employer.